Oz Minerals Case Study

The Need to Replace the Spreadsheet Based Process
Like many Australian Organisations, Oz Minerals used spreadsheets to manage the review of salaries, performance rights and bonuses. The spreadsheets were separated into departments and forwarded to the departmental manager(s) for updating. They were forwarded back to the HR departments for collating and final results issued back to the managers.

While ultimately effective, it became apparent that the use of spreadsheets caused additional work and created challenges and difficulties during the remuneration review process. The need to distribute information for review and modification across the business created the potential for data entry mistakes and meant that significant time was spent checking and revalidating spreadsheets. This detracted from the time available to provide advice and value-add support to business managers.

Additionally, separate spreadsheets were not easily amalgamated to facilitate company-wide analysis so that the appropriate information could be distributed as necessary.

In 2007, Oz Minerals recognised that the remuneration review process could be made more effective by the use of an internet based tool.

The Solution
Oz Minerals implemented R.Review, a web-based solution, in order to streamline the process. R.Review provides managers with secure access, via a web browser, to all the information needed to complete salary, performance rights and bonus reviews for their team members.

The Key Benefits
R.Review improved the remuneration review process for Oz Minerals by providing a number of benefits including:

• Providing a single centralised source of data to reduce data errors and omissions and provide a central point for data collection;
• Allowing access via the internet for managers to improve ease of access to the information across multiple locations and countries;
• Implementing a consistent process for all managers (department and HR) to follow;
• Enabling Human Resources to add employees and update employee details in once place improving data integrity and ease of use;
• Enabling Human Resources to easily transfer employees that been transferred or allocated to the wrong manager;
• Allowing site HR to become more involved in the process; and
• Highlighting inconsistencies in the source data within Oz Minerals' ERP system by being able to view all department data in one view.

The Experience

Oz Minerals were impressed with Remesys and found the organisation responded very quickly to requests and were very flexible.

The implementation allowed Oz Minerals to identify inconsistencies and complexities in their overall process which could be improved moving forward.

“Managers found R.Review to be much improved and significantly better than spreadsheets.”

Rachel Wolfe, HR Manager Remuneration and Systems

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